AP CARGO'S REAL-TIME EMPLOYEE TIME LOGS TRANSMISSION AND SYNCHRONIZATION
Updated: Apr 17, 2019
A Case Study in Real-Time Transmission of Employee Time-Logs
A major player in the logistics and cargo forwarding industry, AP CARGO has over 2,000 employees with over 50 shipping centers located nationwide.
A perennial challenge of any company operating in multiple locations is to capture employee logs and transmit these to its Head Office. The traditional procedure of down loading of time logs from each store and emailing to its Head Office is no longer acceptable in today's dynamic and fast moving world. Real-time transmission of time logs is the new norm as it provides the following advantages:
The Head Office can respond to unexpected employee absences and unanticipated staffing issues in a timely manner.
Biometric enrollment can be accomplished only at a single location - the Head Office, and not at individual stores. This will provide management greater control over the hiring process and ensure that identity fraud does not creep into the enrollment procedure.
Elimination of "human handling" of employee time logs that exposes the risk of malicious tampering.
Reduction of man-hours since the down loading task is eliminated.
The Solution:
To achieve this goal, EDS Innoventions provided a module integrated into its EDS FingerID system called EDS Sync (short for "synchronization"). This module, together with the EDS FingerID System, was deployed to all AP CARGO shipment centers nationwide.
How EDS Sync works:
Essentially this provides cloud-based transmission of time logs to the Head Office in real-time. In addition, fingerprint templates and basic employee info are transmitted from the Head Office to the respective locations. Thus a two-way automated link was established. Web consoles for employee transfers and for monitoring purposes were likewise provided.
OFF-LINE mode:
Lastly, the product has an OFF-LINE mode that allows employees to continuously to log in or out during internet connection outages. This capability is deemed critical as some regions have unreliable web access.
During OFF-LINE mode, time logs are temporarily stored in a local storage at the remote site. As soon as web access resumes, time logs are automatically synchronized with the Head Office server. All these are done without the need for human intervention.
Years in Use:
The system has been in used successfully since 2017.