What is Posting?
In the realm of Human Resource management, particularly within the EDS AMPS and HROS System, the act of Posting is not just a function—it's a safeguard. This critical feature enhances the integrity of data in the attendance and payroll systems. When attendance and payroll are processed and finalized, Posting acts as a seal, ensuring the calculated data - encompassing salaries, government contributions, loans, and more - remain accurate and unaltered.
The Dual Benefits of Posting
Data Matching: This is where the magic happens. Data matching ensures that the figures recorded in the EDS System are an exact replica of the actual remitted or deducted amounts. Imagine the chaos if these figures didn't align!
Enhanced Data Integrity: By locking in data, Posting protects it from unauthorized alterations. This is crucial in preventing potential fraudulent activities, such as altering computer records to misappropriate funds.
The Ideal Time to Post
The golden rule for Posting? Do it promptly. As soon as Payroll or Attendance has been validated and finalized, it's time to Post. This timely action ensures data integrity and accuracy.
Can We "Un-Post"?
No. Un-Posting contradicts the very essence of what Posting is designed to do - protect your data. Instead, if an error is spotted after Posting, it can be rectified by making an "Adjustment" in the next Payroll cycle. This Adjustment then becomes part of the new, locked-in data, ensuring ongoing accuracy.
Understanding the Limitations
While Posting is a best practice for data security, it isn't infallible. It requires vigilant oversight. We recommend regular audits by a trusted staff member to ensure that actual remitted salaries correspond with the system records. This added layer of verification is crucial for maintaining the integrity of your payroll and attendance data.